Help And Documentation

Illustrated Guides And Downloadable Collateral


GETTING STARTED

HOW TO REGISTER / HOW TO REGISTER FOR A FREE TRIAL

To register please use the Free-Trial option.

  1. Navigate to videotranslator.ai/free-trial/
  2. Fill out your email address and select up to 4 languages from the drop-down menu (you can add more later).
  3. Click Sign Up A dialogue box will appear with the Terms of Service. You must accept the Terms of Service before hitting Submit.
  4. You will be redirected to a page to fill out your name and password. Once doing so, click Enroll.
  5. You are ready to go!
  6. Check your email for a verification email. Click the link in the verification email. Once on that page, click the button that says Verify.

The free trial gives you 5 minutes of AI video transcription/translation. Once you reach 5 minutes, enter your payment information to subscribe to the service.

You can see a detailed review of the process here. If you want more time to evaluate our platform, send us an email.

LANGUAGES

HOW TO ADD A LANGUAGE

You will automatically have English set as your primary language. Add up to an additional three (3) secondary languages in the Sign Up process.

  1. Login to your account and click on the ⋮ menu in the upper-right.
  2. Select Finance from the ⋮ menu.
  3. In General Settings, scroll down to where it says Quantity of Languages.
  4. Increase that number to your desired total number of languages (note that this will increase your subscription costs).
  5. Click the Upgrade button. A dialogue box will appear asking you to confirm your language quantity. Click Submit.
  6. Switch to the Language Settings tab, and select your new language(s) from the Secondary Languages section.

You now have access to additional languages. You can see a more detailed guide on adding languages here.

HOW TO REMOVE A LANGUAGE

You can swap out the languages you subscribe to at any time from your profile.

  1. Login to your account and click on the ⋮ menu in the upper-right.
  2. Select Finance from the ⋮ menu.
  3. Switch to the Language Settings tab, and remove your language(s) from the tab. Important: you must decrease the amount of languages you are subscribed to in order to decrease your monthly subscription costs.
  4. On the General Settings tab, scroll down to where it says “Quantity of Languages:” in the form.
  5. Decrease that number to your desired total number of languages (note that this will decrease your subscription costs).
  6. Click the Upgrade button. A dialogue box will appear asking you to confirm your language quantity. Click Submit.

TEMPLATES AND ITEMS

HOW TO CREATE A TEMPLATE

To create a template, login to your account.

  1. Click the + button on the bottom-left to add a new template. Select your desired template type from Video, Audio, Image and Text.
  2. Input your desired name under Template Name and hit Submit.
  3. This will become your new template. Click the right-hand + button in the bottom left and select your asset’s file type.
  4. This will open a dialogue box which asks you to confirm. Click Submit. Note: you can add multiple file types and file fields to your template (your template can support Video, Audio, Image and Text).
  5. Once confirmed, a form will appear where you can upload audio. To publish the template, click on the globe 🌎 button and select Publish from the drop-down menu.
  6. A confirmation dialogue box will appear. Click Submit and then Close once the process is complete.

Once your template is created, you can create items of this type of template. A detailed overview of this process is described here.

HOW TO EDIT AN EXISTING TEMPLATE

To edit an existing template, please follow the below steps.

  1. Login to your account. Click on a template to select it. The template will highlight green.
  2. Click the Edit (a pencil button) ✏️ to edit your template. A dialogue box will appear, hit Submit.
  3. Click the right-hand + button in the bottom left and select from the options your desired file type (Audio, Video, Image, or Text).
  4. This will open a dialogue box which asks you to confirm. Click Submit.
  5. To publish the template, click on the globe 🌎 button and select Publish from the drop-down menu.
  6. A confirmation dialogue box will appear. Click Submit and then Close once the process is complete.

More information on working with templates is available here.

HOW TO UPLOAD AN ASSET INTO AN ITEM

To upload an asset, you must first create a template which supports the asset’s file type (Video, Audio, Image or Text). See how to create a template for more information.

  1. Select your preferred language template. It will be highlighted green and a line of icons will appear underneath. Click on the + button to add a new item.
  2. A dialogue box will appear. Type in a name for your item, and hit Submit.
  3. The new item will open, and you can now upload your asset.
  4. Click the ⬆️ button in the bottom-left to upload your asset.
  5. A pop-up will appear.
    1. Under the My Files tab, you can drag-and-drop your asset file into the upload box, or you can click Browse to open your file manager.
    2. Under the Web Address tab, enter the direct web url (must include file extension) to your asset file and click the right-arrow ➡️ to upload. Click Done.
  6. You will see a blue circle under your audio file indicating the upload is in progress.

TRANSCRIPTION

In order to transcribe content, you must have a template which supports that specific file type. You can edit an pre-existing template, or create a new one.

HOW TO TRANSCRIBE AUDIO

Before You Begin

You will need an audio template in order to complete these step. If you do not have an audio template, please see the steps described in the create a template.

Upload Audio Asset

  1. Select your audio template. It will be highlighted green and a line of icons will appear underneath. Click on the + icon to add a new item.
  2. A dialogue box will appear. Type in a name for your Audio file, and hit Submit.
  3. Your new item will open, and you can upload your audio file.
  4. Click the upload ⬆️ icon in the bottom-left to upload your audio file.
  5. A pop-up will appear.
    1. Under the My Files tab, you can drag-and-drop your audio file into the upload box, or you can click Browse to open your file manager.
    2. Under the Web Address tab, enter the direct web url (must include file extension) to your audio file and click the right-arrow ➡️ to upload. Click Done.
  6. You will see a blue circle under your audio file indicating the upload is in progress. Once that is done you can trigger the transcription.

Transcribe Audio Asset

  1. Click on the Action button on the icon, and click transcribe. A dialogue box will appear. Select your audio file from the content you wish to transcribe.
  2. Select the language you wish your captions to be transcribed into, and hit Accept. Note that the cost of the transcription will be displayed in red text.
  3. A second dialogue box will appear that says This item will close, while transcription is completed. Click Close.
  4. Your Audio item will be greyed out until transcription is complete. 1.Once the process is complete, you will be able to click to select your Audio template. Click the Edit ✏️ to edit your asset.
  5. Your audio transcription is ready! Click on Captions in the bottom left to view your captions.

It is strongly encouraged to copy edit them for clarity before using them.

HOW TO TRANSCRIBE VIDEO

Before You Begin

You need a video template in order to complete this step. If you do not have a video template, please see the steps described in the create a template.

Upload Video Asset

  1. Select your video template. It will be highlighted green and a line of icons will appear underneath. Click on the + icon to add a new item.
  2. A dialogue box will appear. Type in a name for your video file, and hit Submit.
  3. Your new item will open. Here you can upload your video file.
  4. Click the arrow ⬆️ icon in the bottom-left to upload your video file.
  5. A pop-up will appear.
    1. Under the My Files tab, you can drag-and-drop your video file into the upload box, or you can click Browse to open your file manager.
    2. Under the Web Address tab, enter the direct web url (must include file extension) to your video file and click the right-arrow ➡️ to upload. Click Done.
  6. You will see a blue circle under your video file indicating the upload is in progress. Once that is done, you can trigger the transcription.

Transcribe Video Asset

  1. Click on the Action button on the icon, and click transcribe. A dialogue box will appear. Select your audio file from the content you wish to transcribe.
  2. Select the language you wish your captions to be transcribed into, and hit Accept. Note that the cost of the transcription will be displayed in red text.
  3. A second dialogue box will appear that says This item will close, while transcription is completed. Click Close.
  4. Your video template will be greyed out until transcription is complete.
  5. Once the process is complete, you will be able to click to select your video template. Click the Edit (pencil icon) ✏️ to edit your asset.
  6. Your video transcription is ready! Click on Captions in the bottom left to view your captions. It is strongly encouraged to copy edit them for clarity before using them.

You can see additional detailed instructions on transcribing video here.

TRANSLATION

Translation can be a multi-step process. First, you must transcribe speech to text. Second, the text must be translated. Finally, if you are using a supported language, you can do text-to-speech transcription. A visual guide to text-to-speech transcription is available.

HOW TO TRANSLATE TEXT

  1. Login to your account.
  2. Select the item with your transcribed audio, and click the Edit ✏️ to edit your item.
  3. Click the Actions icon on the top menu and select Translate.
  4. A dialogue box will appear. Select Automatic to use the AI to translate, and select the language you want to translate into from the Preferred Language section.
  5. Click Accept to trigger the translation. This process will take a few seconds.
  6. Once your translation is complete, it is highly encouraged to have a subject-matter expert edit the copy.

You can see a visual guide on text to text translation here.

HOW TO TRANSLATE SPEECH

Our text-to-speech AI supports a number of languages. Our AI can speak in both a male and female voice, and depending on the language, multiple dialects are available.

  1. Select the item with your transcribed asset, and click the Edit (pencil icon) ✏️ to edit your item.
  2. Select the audio component and copy+paste your translated caption file into it. Click the Actions icon on the top menu and select Transcribe.
  3. A dialogue box will appear. Choose from the available dialects. Only select the component you want to translate.
  4. Click Accept to trigger the transcription. This process will take a few minutes.

You can now add the audio into the original video asset as an overlay . Be sure to mute the original audio to achieve the desired outcome.

A detailed visual guide on text-to-speech translation is available.

PUBLISH

AUTO-OVERLAY

You can use the Auto Overlay feature to embed captions into your video file. This allows a more customisable outcome than an .srt file, and gives you the option to share a captioned video independently of a publishing platform that shows the SRT (like YouTube), for example if you want to attach it to an email.

  1. Select the item with your transcribed audio, and click the Edit (pencil icon) ✏️ to edit your item.
  2. Go to the the video component. On the bottom where it says Captions, you will also see Underlay and Text Overlay options. This is what we will use.
  3. Click on the Action button, and select Auto-Overlay You can customise the font, font color, font size, and transparency. You can also customise where on the video your captions appear (on the bottom is typical).
  4. Hit Next. Here you can customise a stripe or highlight, if you want to add a background colour behind your text.
  5. Hit Submit You can now download your video file with embedded captions.

DOCUMENTATION

Please download printable documentation below. We will add more collateral over time, please let us know if there is specific documentation you require.